What is an on-premises AI assistant?
An on-premises AI assistant runs on hardware in your office instead of in a public cloud. That means your team can search and ask questions about internal files while keeping the data inside your environment.
100% On-Premise - No Cloud
Your Documents. Now Searchable with AI.
We install a private AI assistant in your office that understands your patient files, treatment notes, and internal documents - instantly.
Instant answers
from your own files
Fully private
no data leaves your office
On-premise
runs on your hardware
Boston AI - Private AI Assistant
Running locally
Ask anything about your documents...
The Problem
You're Sitting on Valuable Data -
But Can't Use It
Most dental practices have years of patient records. The information is there. It just takes too long to reach it.
Files are scattered everywhere
Patient records, scanned PDFs, handwritten notes, and treatment plans are spread across folders, drives, and legacy systems with no easy way to search them.
Staff wastes hours searching
Your team spends 20-40 minutes per day hunting for information that should take seconds to find. That time adds up to thousands of dollars every month.
Knowledge is locked away
Years of institutional knowledge is buried inside documents. When a staff member leaves or a question comes up, there's no quick way to get an answer.
40%
of employee time is spent finding information
23 min
average time to locate a single document
3 hrs
lost per team member each week to manual search
The Solution
Your AI Assistant for Internal Knowledge
One assistant that knows everything in your practice - and answers instantly, with no cloud subscription and no data risk.
01
We digitize your documents
We ingest all your existing files - PDFs, scanned papers, clinical notes, emails - and make them machine-readable. No disruption to your workflow.
02
We connect your existing systems
We integrate with the practice management software you already use, so everything speaks the same language.
03
We install a local AI model
A private AI (running on Gemma) is installed directly on hardware in your office. No internet connection required. No data ever sent outside.
04
You chat with your own data
Ask questions in plain English. Get answers with references back to the exact document and page - instantly, accurately, privately.
Before Boston AI
- Open 4 different folders to find a file
- Ask a colleague - they might not know
- Spend 20 min skimming PDFs manually
- Give up and make a decision without full context
After Boston AI
- Type a question in plain English
- Get the answer in under 3 seconds
- See the exact source document and page
- Move on - confident and informed
How It Works
Up and running in three steps
We do the heavy lifting. You get a working AI assistant without disrupting your practice.
1
We ingest your documents
Our team processes all your existing files, however they are stored. PDFs, Word docs, scanned papers, and clinical notes are all included.
Typical setup: 2-3 business days2
We structure and secure them
Your data is organized, indexed, and encrypted on your local hardware. Access controls are configured so only the right people can ask the right questions.
Role-based access built in3
You chat with your data
From day one, your staff can ask questions and get instant, accurate answers with citations back to the source. No training required.
Ready to use from day oneUse Cases
Built for your profession
Boston AI Help is configured specifically for dental practices - not a generic chatbot.
Dental Practices
From patient history to insurance - answered in seconds.
Patient history instantly
"What procedures did Patient Miller have in the last 6 months?"
Pulled from patient records. Answered in 1.8 seconds.
Insurance checks
"Is this treatment covered under Plan B insurance?"
Cross-referenced with your insurance database on-site.
Treatment recommendations
"What's the standard treatment protocol for a Class II cavity?"
Retrieved from your internal clinical guidelines document.
Patient scheduling
"Which patients are due for a recall this month?"
Aggregated from your scheduling and patient files.
Dental Practice AI
What procedures did Patient Miller have in the last 6 months?
Patient history instantlyPulled from patient records. Answered in 1.8 seconds.
Is this treatment covered under Plan B insurance?
Insurance checksCross-referenced with your insurance database on-site.
Dental Page
AI assistant for dental practices
Explore the dedicated dental page for patient-record search, insurance questions, and office workflow use cases.
Explore dental pageSecurity & Privacy
Your Data Never Leaves Your Office
We built Boston AI Help specifically because cloud AI is not acceptable when you handle patient records and clinical documents. Privacy is not a feature - it is the foundation.
Runs entirely on your hardware
The AI model and all your data live on a server in your office. We never provision cloud instances for your data.
Works offline
Once installed, Boston AI Help operates without an internet connection. A network outage does not affect your ability to access your information.
Encrypted at rest and in use
All data is encrypted on disk and in memory. Only authenticated users on your local network can access the system.
No telemetry, no logging to us
We do not receive usage data, query logs, or any information about what you search. What happens in your office stays there.
Role-based access controls
Configure who can ask what. Front-desk staff can access scheduling; clinicians can access medical records. Fully customizable.
HIPAA-ready architecture
Designed around HIPAA technical safeguards - access controls, activity trails, encryption, and data isolation. We recommend your compliance officer review during setup.
On HIPAA compliance
Boston AI Help is built with HIPAA technical safeguards in mind, including access controls, encryption, and activity logging. However, HIPAA compliance is determined by your complete operational environment and policies. We do not certify compliance - we recommend working with your compliance officer or a HIPAA consultant during deployment.
Pricing
Simple, transparent pricing
No per-query fees. No surprise cloud bills. A flat monthly fee for unlimited use on your own hardware.
Starter
Small clinics & solo practices
From $499/ month
Everything you need to get started with AI-powered document search.
- Up to 5 staff users
- Up to 10,000 documents
- Single-location deployment
- Local AI model (Gemma)
- Standard support
- Initial document ingestion included
Most Popular
Professional
Multi-provider dental practices
From $1,299/ month
Advanced features for growing teams with complex document needs.
- Up to 25 staff users
- Unlimited documents
- Multi-location support
- Role-based access controls
- Advanced activity logging
- Priority support & SLA
- Custom integrations
Enterprise
Hospital groups & large practices
Custom
Fully custom deployments with dedicated support and white-glove onboarding.
- Unlimited users
- Multi-site deployment
- Custom AI model fine-tuning
- Dedicated support engineer
- Custom SLA agreements
- On-site installation & training
- Compliance documentation package
All plans include hardware spec recommendations, installation support, and a 30-day onboarding period. Prices shown are starting points - contact us for an exact quote.
FAQ
Questions teams ask before booking a demo
These are the questions buyers usually want answered before they move forward with a private AI deployment.
Can Boston AI Help work with scanned PDFs and older documents?
Yes. The system is designed to ingest PDFs, scanned documents, clinical notes, and other internal files so they can be indexed and searched in plain English.
Is this a fit for sensitive patient data?
That is the core use case. Boston AI Help is built for teams that need fast answers from private documents without sending those records to a third-party AI cloud service.
How long does setup usually take?
Setup depends on file volume and system complexity, but the site currently positions most deployments as a short onboarding process measured in days, not months.
Does my team need training to use it?
The product is presented as a chat-based interface, so the goal is to let staff ask normal questions instead of learning a complicated search workflow.
Who is Boston AI Help for?
Boston AI Help is for dental practices that need secure, local access to patient files, treatment records, and internal operating documents.
Get Started
Turn Your Documents Into an AI Assistant Today
Book a 30-minute demo. We will walk you through the system with a live example using sample data from your industry - no commitment required.
No long-term contract required
30-day onboarding included
Hardware spec guidance provided